Writing a Letter of Intent for Renting / Purchasing / Buying a Property

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Most businesses require some places where they can establish a bigger and better network or where they can expand. When this happens, business owners look for potential piece of land or an old and unused establishment to start with their plan for business growth. The business owner might lease a property or perhaps buy or purchase the potential property.

This where writing a letter of intent to the owner of the potential property takes place. When a businessman intends to rent, lease, or buy a property, writing a letter of intent is the most formal thing to do. A letter of intent only shows that a businessman is so damn serious in acquiring a property.

A letter of intent for buying a property or at least renting one should be straightforward and concise. It should have all the details that it needs that the property owners can fully understand it with just one reading. Below is a sample letter of intent for renting / purchasing / buying a potential property.

September 3, 2017


Mr. John Doe
Owner, XYZ Bldg.,
#1234 Richard Parker St.,
Diliman, Quezon City

Re: Proposal to purchase property on (Property Description or Address)


Dear Sir/Madam:

Good day to you!
I (or name of Company) would like to take this opportunity to extend my (our) interest in renting / buying / purchasing one of your properties at (Name and Address of Property).

I am willing to negotiate/pay for this property at your best interest. Below are the details of my (our) proposal for your review. Kindly review them and call me (us) anytime so I (we) could further discuss them with you.

Down Payment : (Amount or Interest)
Monthly Payment : (Amount or Interest, also optional if buying in cash and in full)
Payment Term : (Length of payment terms)

I would like to make an initial deposit/down payment ______ weeks/days from the time of agreement as to show my good faith in you. If these terms and conditions are agreeable to you, I would like to make an appointment with you on (Date) at (Place).

This letter does not bind the buyer or the seller to any offer, financial or otherwise.

Sincerely,

Mr. Robert Smithsonian
(Position, Name and Signature)

If you are a company, be sure to use the company's official letterhead for a more formal approach. If you are an individual who just wants to buy a property, seek help from the homeowner's association or your local government engineering office, or go directly to the owner of the property and tell them your interest in renting / purchasing / buying the property and willing to undergo negotiations.