Writing a Letter of Request for Proof of Garbage Disposal for the DENR Permit

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When it comes to doing a legitimate business in the Philippines, especially when we are dealing with big time businesses such as manufacturing and mass production facilities, it is very important to have a secure garbage disposal routine so that the business can continue with its operation.

When a manufacturing or production plant has no Disposal Certificate, it will be a big burden for the Management of the Company to get a Discharge Permit or even License to Operate from the Department of Environment and Natural Resources or DENR.

A Proof of Disposal Certificate is usually released by the Provincial Capital or the City Government of any province, city, or municipality. The proof of disposal certificate may be one of the requirements needed to secure a Company its much-awaited permit or license to operate.

When a Company is already complying with the proper garbage disposal procedure, as per the City Ordinance or Provincial Government Order, all a Company must do is to secure themselves a Proof that they are already in compliance with the said ordinance.

Any letter of request for business writing should be straightforward, simple, addressed to the right person, and short but presented in a subtle tone. Always remember that you are asking a Government Office/Official a favor and not the other way around, so, being nice should always be felt in your letter. Below is a sample letter of request asking for proof of disposal certificate for your business.

23 August 2016


To:  Engr. John C. Smith
        Municipal Environment and Natural Resources Officer
        (City), (Province)

Re: Proof of Disposal Certificate

Dear Engr. Smith:

We would like to request a Disposal Certificate from your office as proof that the Municipal Government of (City), (Province) is regularly collecting garbage and that we are properly disposing our trash in our manufacturing facility.

The said certificate will be used as one of the requirements for the Discharge Permit that we are asking from the Department of Environment and Natural Resources – Region (State Regional Area Number).

Hoping for your kind consideration and assistance regarding our request. We are hoping for a positive response the soonest possible time. Thank you.

Sincerely,


John S. Doe
General Manager

Just remember to use the official company letterhead if you are writing on behalf of the whole company.